One record. The whole story.
Everything that runs your school, from enrollment and check-in to billing, health, and compliance, woven into one shared record. Enter it once, and it's right everywhere.
Childcare management software, start to finish.
Roster Story is all-in-one childcare management software for independent centers and small schools with one to ten campuses. It replaces Brightwheel, Procare, and Lillio, along with the disjointed apps and spreadsheets alongside them, so a director runs the whole day from one app: check-in and door access, tuition and subsidy (CCAP and CCDF) billing, health and state-licensing compliance, enrollment, and family messaging, at a published $2 to $4 per child per month. The same record runs daycares and preschools, after-school and enrichment, K-12 and micro-schools, and tutoring or test-prep programs.
Everything a school does, in one place, so it all agrees. The roster, the bill, and the licensing report stop being three answers to the same question.That's the whole job. Everything on this site is in service of it.
Most schools run on a patchwork of apps.
One tool for check-in, another for photos, a third for billing, a spreadsheet for compliance, plus the group chat. Nothing talks to anything, so you type the same kid in five times and the totals still don't line up.
Everyone who touches a child's day, on the same record.
- Enter it once. A child checked in updates ratios, the family feed, and the day's record instantly.
- Everyone sees their own view. Directors, teachers, and families each get exactly what they need, and nothing they don't.
- No separate compliance step. Because it's all already recorded, a licensing report is one click, not a late night before the inspection.
The same month, before and after.
Software is worth what it changes about an ordinary Tuesday. Here is the difference, task by task.
| Today | On Roster Story | |
|---|---|---|
| Chasing late payments | Hours of calls and awkward pickup conversations | Autopay runs. Reminders send themselves. |
| The daily report | Minutes per child on paper, or it doesn't happen | Built from the day as it happens. Sent at pickup. |
| Licensing visit prep | A late night rebuilding binders from three systems | One click. It was ready before they called. |
| Month-end billing | An afternoon reconciling the roster against the invoices | Invoices come from the roster. There's nothing to reconcile. |
| Subsidy claim week | Agency forms rebuilt by hand from sign-in sheets | Claims export from the attendance you already took. |
| "What did he eat today?" | A text to the teacher, answered after bedtime | Already in the app, with a photo, before pickup. |
Tuition stops slipping
Autopay plus invoices that reconcile to the roster. Nothing gets billed wrong, and nobody spends afternoons chasing what's owed.
Staff hours returned
Teachers leave when the kids do: daily reports, ratios, and the family feed fill themselves from the same record.
No scrambling before inspections
Ratios tracked live, expiring immunizations flagged early, every action timestamped. The paperwork side of an inspection is already done.
Where these claims come from
The table reflects the tasks a director and a teacher do by hand today, and what the same tasks look like when the record keeps itself. We have no customer results to show you yet, because we are onboarding our founding schools now. We publish measured numbers, like hours saved and collection rates, once they have a full year behind them. Until then we would rather show you the mechanism than invent a statistic.
Nine jobs a school does every day. One login for all of them.
Nine connected modules on one shared record. Turn on what you need today; the rest is ready when you grow.
Attendance & check-in
Kiosk or app check-in, live ratios, and a clean daily record that keeps itself.
Family engagement
Photos, daily updates, and secure messaging that let families follow the day and reply.
Lesson plans & observations
The teacher writes down what a child worked on and where they are. Parents read it. Nothing is taught through the app.
Health & compliance
Immunizations, medications, incidents, and licensing, timestamped and audit-ready.
Billing & payments
Invoices, subsidies, and statements that reconcile to the roster automatically.
Enrollment & records
Applications, waitlists, documents, and one continuous student file.
Doors & access
Authorized pickups unlock the front door from the app, and every open is logged with a name and a time.
Staff & timesheets
Shifts, time clock, credentials, and training records, next to the rooms they cover.
Reporting & insight
Enrollment, collections, ratios, and licensing readiness, drawn from the record itself.
Built for the way your program actually runs.
Most school software is built for one kind of program and boxes you into it. This one runs infant rooms, after-school, and small schools on the same record and the same login, so the shape of your program is your decision, not your software's.
Daycare & preschool
Keep ratios compliant, capture milestones, and give working parents a real window into their child's day.
- Live ratio & licensing tracking
- Daily reports, photos & naps
K-12 schools
Run attendance, records, and family communication for a whole school, with the reporting a growing institution needs.
- School-wide attendance & records
- Multi-campus, one dashboard
After-school & enrichment
The families who age out of your preschool are the ones who need after-school care. Keep them on the same record instead of handing them to someone else.
- Session rosters, pickup windows & drop-in days
- One family, one bill, across both programs
The one thing your current app can't do: grow with your program.
Most early-childhood apps are built for one room count and one kind of program. Add an infant room, start an after-school session, open a second site, and you are shopping for software again. Here you add rooms, programs, and campuses on the same record and the same login. You add students, not systems, and you never re-platform.
One record. Five apps retired.
One record, not five apps
Change a kid's status once and every screen that shows them changes too. There's no second place to update.
Grows without a migration
Start with one classroom and one campus. Add students, sites, and grade levels without ever switching systems.
Compliance you don't think about
Ratios, immunizations, medications, and licensing are enforced as you work, not reconstructed the night before an audit.
Families actually open it
Parents get a photo and a note at nap time, and once they've had that, nobody wants to go back to the group chat.
Good word of mouth should pay both ways.
The best schools hear about Roster Story from someone they trust: a parent who loves it, or a director who already switched. We'd rather thank the people who spread the word than spend that money on ads. Introduce us to a school that should be on Roster Story, and we'll say thank you.
Introduce a school, and we send you $100.
Love Roster Story, or wish your school had it? Introduce us to a school that should be running on it, whether it's your own or another. When they subscribe and stay, we send you a flat $100, straight from us to you. It's the same $100 for everyone, and it has nothing to do with your tuition or any subsidy.
Refer a school, run a month free.
Know a director drowning in the same five apps you retired, or one who is not happy with their current all-in-one? Introduce us. When their school subscribes and stays, we credit a month of Roster Story to both schools. No codes and no forms: just have them mention your school when they book a demo.
Referral rewards are a policy we honor by hand today, not an in-app feature yet; personal referral links are on the roadmap. Full terms come with your plan.
These are screenshots, not mockups.
Taken from the product as it runs today, on demo data. What you see in the walkthrough is what your staff gets on day one.
You hold children's records. We treat them that way.
Custody rules, role-based access, and a full audit trail, enforced on every request, on every screen.
Ready to run your center or school on one system?
Start a 7-day free trial with your own roster, no sales call required, or book a 20-minute walkthrough. One published price, one annual invoice, and your whole year is set.
Everything a school does, sharing one record.
Nine modules, one shared record. What one captures, the others already know. Check a child in and the ratio board, the family feed, the daily report, and the month's invoice all update from that single tap.
Everything that has to happen before the first kid walks in.
Attendance & check-in
Families or staff check students in by kiosk or phone. Ratios update live, so a director can see at a glance whether every room is covered, and licensing never catches you off guard.
Staff & timesheets
Shifts, time clock, credentials, and training records in the same place as the rooms they cover, so the hours you pay are the hours actually worked.
Doors & access
Authorized pickups unlock the front door from the app, and every open is logged with a name and a time. We connect to Kisi and Brivo directly, and to any controller with an HTTP endpoint, including a low-cost relay board across the strike you already have. We wire it up with you on your first day and press the button while you are standing at the door.
The part parents open every afternoon.
Family engagement
Photos, meals, naps, and notes flow to families through the day, with secure two-way messaging so a parent can reply without a separate group chat.
Lesson plans & observations
A teacher publishes the week's plan and records what each child was presented and where they are with it, tagged by development area. It builds one continuous picture a parent can follow and a licensing visit can rely on. The app keeps the record; the teaching happens in the room.
Enrollment & records
Applications and waitlists turn into enrolled students in a click. Documents, forms, and every record live in one file that follows the student.
The paperwork, done as you work.
Health & compliance
Immunizations, medication administration, incident reports, and licensing records, captured in the flow of the day and ready for an inspector without a scramble.
Billing & payments
Invoices, subsidies, and family statements built from the same roster you already keep, so what you bill always matches who's actually enrolled and present.
Reporting & insight
Revenue, attendance, meals, and compliance in views a director can read at a glance and export for a board, a licensor, or a subsidy program.
Subsidy paperwork, without the second job.
If CCAP, CCDF, Head Start, or a state voucher pays part of your tuition, you know the drill: split bills, agency portals, claim forms, and remittances that never quite match your records. Roster Story treats agencies as first-class payers, because for many centers they are.
Agency ledgers
Every agency gets its own ledger: CCDF, Head Start, state vouchers, military, tribal, and employer programs. What each one owes, has paid, and still carries is one screen, not a shoebox.
Split invoices
One child, two payers. The family's invoice shows their share, the agency's share lands on the agency ledger, and neither side ever sees a number that isn't theirs.
Attendance-backed claims
Claim exports are built from the attendance you already took at the door, so the days you bill the agency are the days the child was actually there. No rebuilding sign-in sheets at month end.
Remittance reconciliation
When the agency payment arrives, match it against what you claimed, line by line. Short payments surface immediately instead of hiding in a running balance for a quarter.
Roles & multi-campus, underneath everything
Director, teacher, and family roles, scoped by campus. Run one site or ten from a single account: each campus cleanly separated for staff and families, all of them rolled up for leadership. People see only what belongs to them. A co-parent under a custody restriction never sees what a court said they shouldn't.
A support center inside the app, answered by humans
Your staff file and track support requests right in Roster Story, and a real person replies within one school day. Anything that blocks check-in or blocks a payment jumps the line, with a callback until you're unblocked. Support is for your school's staff; parents reach out through their school, so families always hear one consistent answer.
See it with your own school.
The fastest way to understand Roster Story is 20 minutes with your roster on the screen.
Connects to the tools you already run on.
Roster Story retires the five apps that don't talk to each other, and connects to the systems you're keeping.
Payments Live
Take tuition and fees through a trusted payment processor. Families pay by card or bank, you never touch card data, and every payment reconciles to its invoice automatically.
Single sign-on Roadmap
Connect Google Workspace, Microsoft Entra, or any SAML provider, so staff sign in with the identity your school already uses. No extra passwords to manage. Part of the Network plan.
Import & export Live
Switching? Export from Brightwheel, Procare, or Lillio and we import it as-is: roster, families, immunizations, and starting balances. You preview every import before it lands, and you can export any record back to CSV whenever you need it.
Compliance & subsidy reporting Live
Generate the reports state licensing and subsidy programs ask for, formatted for export, so filing is a download.
Calendar & notifications Live
School events land in the calendars families already use: Google, Apple, and Outlook. Reminders reach parents in-app and by email, with text messaging on the roadmap.
Your systems, on request Network
Running an SIS, accounting tool, or district platform you need to keep? Connecting Roster Story to the systems that matter to your network is part of Network onboarding.
Badges above are honest. Ask about your specific setup and we'll be straight with you.
Wondering if it fits your stack?
Send us your current stack. We'll tell you what connects today and what's still on the list.
Built for the program you actually run.
The same record runs an infant room, an after-school session, and a small school. Here is what that looks like for yours.
Daycares & preschools
One surprise licensing visit or a stack of subsidy forms can wreck your week, and every parent still wants to know their kid ate, napped, and was happy. Roster Story keeps your ratios and records inspection-ready and sends parents the whole day automatically, without one more thing on your teachers' clipboard.
- Live ratios & licensing. Know every room is covered, and generate the reports a licensor asks for in seconds.
- Daily reports parents love. Meals, naps, diapers, milestones, and photos: the whole day, delivered.
- Medication & immunization records that stand up to an audit, and flag what's expiring before it's a problem.
- Montessori-friendly observations and milestones that follow each child, on the same record as tuition and pickup authorization.
- Subsidy agencies as real payers. CCAP and CCDF split invoices, attendance-backed claim exports, and remittance reconciliation, on the same ledger as tuition.
K-12 schools
As a school grows, the tools that worked for one classroom buckle. Roster Story scales with you: attendance, records, and family communication for a whole institution, across every campus you run.
- School-wide attendance & records in one continuous file per student, from enrollment to graduation.
- Family messaging & broadcasts that reach every household, whether it's a closure, a reminder, or a celebration, in one send.
- Multi-campus rollups so leadership sees the whole network while each site keeps its own clean view.
After-school & enrichment
Before-care, swim, robotics, and the field trip shouldn't live on a separate booking app with its own bill. Sign kids in, charge the extras, and message parents from the same record as the school day.
- Programs & sessions on the same roster. A child in Tuesday robotics is the same child in Room 4. One record.
- Extras billed with tuition. One family statement covers the month: tuition, before-care, and the day trip.
- Consents & waivers per activity, signed in the app and attached to the child's file.
Micro-schools & co-ops
You're opening a school with a founding class of fifteen and no admin staff. Roster Story is the whole back office in one subscription: enrollment, attendance, compliance exports, and tuition collection from day one.
- Open-ready in a week. Roster, families, billing, and forms set up before your first morning.
- ESA and voucher documentation exported in the format the program asks for, generated from records you already keep.
- Starts small, honestly. A founding class of fifteen runs about $79 a month, everything included.
Tutoring & test prep
Your tutors do the teaching. We do everything around it: who is enrolled, who turned up, who has hours left, who owes you money, and what the parent gets told. The instruction stays yours, and stays out of our hands.
- Packages and prepaid hours, billed properly. Ten sessions, a term, a single make-up hour: each is a line on one family invoice, with the balance and what is left visible to the parent without them asking.
- Session attendance on the same roster. Who was booked, who came, who no-showed. It feeds the invoice, so a missed session is not an argument at the end of the month.
- The notes your tutors already write, kept in one file. Session observations and a periodic assessment by subject, recorded by the tutor and readable by the parent. A record of the teaching, not a substitute for it.
- One thread with the family. Scheduling, invoices, and the tutor's note reach the same parent in the same place, instead of three apps and a group chat.
An operations system, not a learning app.
Nothing is taught through this software, and it never will be. Your teachers and tutors teach in the room. This runs everything around that: the enrollment, the attendance, the record, the bill, the licensing file. That is true whether you run an infant room or an exam-prep center.
- Students do not have accounts. There are five kinds of login here: owner, administrator, teacher, staff, and parent. A child never signs in, because there is nothing for them to sign in to.
- No lessons, no coursework, no screen time. A teacher or tutor writes down what was covered and how it went. That is a record of teaching, not a replacement for it. We will never sell you content, and we will never put a child in front of our app to learn.
- Your curriculum stays yours. Montessori, Reggio, HighScope, an SAT syllabus, your own: we record against your subjects and development areas. We do not tell you what to teach, and we do not grade whether it worked.
Same record, different front door.
Attendance, progression, waivers, and recurring dues fit these programs the same way. Tell us what you run and we'll show you.
Whatever your school teaches, run it here.
Book 20 minutes and bring your actual roster. We'll run your school on the screen.
You hold children's records. We treat them that way.
Attendance, health, custody, and pickup details are among the most sensitive things a family will ever hand over. Get this wrong and nothing else matters, so we built it first, and built everything else on top of it.
Role-based access
Every person sees only what their role and campus permit, enforced on every request at the server, not just hidden on the screen. Access is checked the same way whether someone opens a page or calls the API.
Isolated by school
Every school's data is walled off from every other, and every campus within a school is separated too. A staff member scoped to one site can't reach another's records, by design.
Full audit trail
Who changed what, and when, is recorded for the actions that matter most: custody notes, medications, pickups, and record changes. Nothing sensitive happens without a trace.
Custody & privacy, enforced
Custody restrictions and record-access rules are honored automatically. A co-parent without records access simply never sees the note a court asked you to protect.
Reliable & recoverable
Your school's day can't wait on a maintenance window. We build for uptime and keep backups, so a bad day for a server shouldn't become a bad day for your front desk. And you never need an account to see how we're doing: our status page is public.
Your data is yours
You can export your records whenever you want, and we never sell family data. Roster Story is the place your information lives, not a product built on top of it.
Money that can't be quietly moved
Changing where tuition lands requires a fresh two-factor code, waits out a 24-hour cooling-off period, and alerts every admin at your school. A stolen password can't silently redirect your money.
Designed around the rules that govern student data.
Roster Story is built around the frameworks a school's compliance and procurement reviews actually check for, so signing off isn't starting from zero.
- FERPA & COPPA. U.S. student-record and children's-privacy principles, built into how access and consent work.
- SOC 2, built for now, certified later. We are not certified today and we will not pretend otherwise. We already build to the Trust Services Criteria the audit tests: role-based access, an append-only audit trail, change control, encryption in transit, and least-privilege internally. SOC 2 Type II is on the roadmap, and we will publish the report the day we hold one.
- Built to modern privacy standards. Data minimization, purpose limits, deletion on request, and an export you can take with you, applied to every record we hold.
- Encrypted in transit, with strict access controls. Every connection is encrypted on the wire, and every record sits behind role-based access checks and an audit trail, not just a login.
- Single sign-on Roadmap Connect Google or Microsoft so staff sign in with the identity your school already uses. Not built yet, and we will not pretend otherwise on the page where you check our security.
- Retention & residency on your terms. Keep records as long as licensing requires; we'll discuss regional hosting for your network.
- Export anytime. Your data is portable. Take a full copy whenever you want.
- Two-factor authentication on every plan. Free for every user, nudged for every admin from day one, and required for changes that move money.
Formal certifications such as SOC 2 are on our roadmap as we grow. Need specifics for a security review today? Talk to our team and we'll answer questionnaire by questionnaire. Think you've found a vulnerability? Report it and mark it security: those reports go to the top of the queue and a human reads them the same day.
Pricing: $4 per student per month, or $2 for the family side only
Engage
The daily connection between your teachers and your families.
- Check-in, check-out & attendance
- Daily feed: photos, meals, naps & notes
- Secure two-way family messaging
- Announcements & school calendar
- Upgrade to Operate anytime: same account, same records
Engage stops at engagement: billing, subsidy, health records, compliance, enrollment, and staff ops live in Operate.
Start free trialor get a demoOperate
Every module, every role, every update. One price.
- Everything in Engage
- Live ratios & licensing records
- Billing, autopay, subsidy & agency ledger
- Health, medication logs, incidents & consents
- Enrollment pipeline, waitlist & forms
- Staff timesheets, shifts & reporting
- Every campus on one account
- $0 setup. Free migration: Brightwheel, Procare & Lillio exports import as-is.
Network
For networks running four or more campuses, or anyone who needs the deeper wiring. Everything marked Roadmap is on the way and is not billed until it ships.
- Everything in Operate
- Single sign-on (Google, Microsoft) Roadmap
- Custom roles & permissions Roadmap
- General-ledger export to your accounting
- API access & integrations to the systems you keep Roadmap
- Network-wide onboarding & rollout
Priced to be understood in one read.
- Every plan starts with a 7-day free trial. Sign up and use it with your own roster, no sales call required. Your annual term only begins if you keep it.
- Annual terms. One decision, one invoice, and your whole year is set. Start whenever you're ready; you're never waiting on a quarter to roll around.
- Low floors and ceilings per campus. Pricing begins at $49/mo per campus on Engage and $79/mo on Operate, and no campus ever pays more than $599/mo, no matter how you grow.
- Families pay in the app, and we don't take a cut. Tuition, copays, and extras by bank transfer or card. Today, processing passes through at cost, we make nothing on your tuition, and the exact cost is shown at checkout before a family pays. Subsidy agencies are handled on their own ledger.
If we stop earning it, leaving is easy.
- Cancel with a click before renewal. No phone gauntlet, no retention script, no charges after you've left.
- Your renewal price in writing, 60 days ahead. Nothing renews as a surprise.
- One-click export of everything. Photos, logs, and billing history, whenever you want, forever. Your records were never hostages.
A human answers. On every plan.
- A real person replies within one school day, from the in-app support center. No bots, no ticket purgatory.
- Blocking issues jump the line. If check-in is down at drop-off or a payment won't go through, we escalate to a callback until you're unblocked.
- For schools, by design. Parents reach out through their school, so families always hear one consistent answer.
Your numbers in, your real total out.
Operate, at $4 per student per month. Each campus is priced on its own roster, with its own $79 floor and $599 ceiling, so a busy campus stops climbing at $599, the ceiling working in your favor. Four or more campuses runs on Network, so the calculator hands you to us for a tailored quote. Bring real quotes from your current stack and we will run the numbers line by line.
Questions, answered.
Why annual contracts?
Schools run on school years and budget years, so we do too. One decision, one invoice, and your whole year is set. You start whenever you're ready, so you're never more than a few weeks from going live.
What if we want to leave?
Cancel with a click any time before renewal and your term simply ends. There's no phone gauntlet and no retention script. You'll have your renewal price in writing at least 60 days before the date, so nothing renews as a surprise. And your records are always yours: one click exports everything, photos, logs, and billing history, whenever you want, forever.
Can we try it before committing?
Yes. Every school starts with a 7-day free trial, no card required. If it fits, you subscribe in the app: you approve your exact annual total at checkout, and your annual term begins the 1st of the following month, never before your free week is up. Prefer a guided walkthrough for your state's licensing first? Book a demo and we'll run your roster through it live.
What happens when we add students mid-year?
Your contract covers a chosen student count. In any month your roster runs over that count, only the extra students are billed for that month, at your same per-student rate, up to the $599 campus ceiling. On a 50-student Roster Story contract, running 52 students for two months adds $8 for each of those months, $16 in all, and months back at or under 50 add nothing. Growing never triggers a renegotiation; if you've grown for good, we simply reset the count at renewal.
What counts as an active student?
Anyone enrolled on your roster at any point during the month, even a single day: the same roster you already run the school on, so the number is always yours to inspect. Waitlisted children never count, and a withdrawn student stops counting the month after their last day.
Can we start on Engage and upgrade later?
Yes. Engage and Operate run on the same account and the same records, so upgrading is a switch we flip, not a migration. Most schools reach for the ops side the first time billing season or a licensing visit makes it worth $2 more.
We have two locations. How does that price?
Each campus has its own $79 floor and $599 ceiling at the same $4 rate, all on one account: each site cleanly separated, everything rolled up for you.
Which states do you support?
Ratio and licensing rules are configured per state during onboarding. Tell us your state and we'll show your rules live in the demo.
We take CCAP and CCDF families. How does Roster Story handle agencies?
As payers in their own right. Each agency, whether it's CCDF, Head Start, a state voucher, military, tribal, or an employer program, gets its own ledger. A subsidized child's invoice splits automatically between the family's share and the agency's, claim exports are built from the attendance you already took, and when the agency payment arrives you reconcile it line by line. All of it is in the standard $4 plan, not an add-on.
Switching from another app? How does migration work?
Bring your export file. Brightwheel, Procare, and Lillio exports import as-is: roster, families, immunizations, and starting balances all carry over. Every import shows you a preview first, so nothing lands until it looks right. Migration is free on every contract, and we plan a new center's go-live for about a week out.
What does setup cost?
Nothing. Onboarding and data migration from your current system are included on every contract.
What do families pay to pay us?
Families pay in the app by bank transfer or card. Today, payment processing passes through at cost: we add no margin on your tuition, and neither can your school. The exact processing cost is shown at checkout before a family pays.
Will a human answer when something breaks?
Yes. Every plan includes human support for your school through the in-app support center, and a real person replies within one school day. Anything that blocks check-in or blocks a payment jumps the line, with a callback until you're unblocked. Parents reach out through their school, so families always hear one consistent answer.
Ready to see it with your roster?
One number, your student count, and we'll tell you exactly what your year costs.
We build for the people who raise everyone else.
Roster Story exists because the people running schools were handed a drawer of disconnected apps and told to make it work. We think they deserve one system that holds together.
One system a school runs on, built for the three people who actually touch a child's day.
Roster Story started with a founder watching people they loved drown in a drawer of disconnected tools. A director re-keying the same child's name into five apps. A teacher choosing between being present with the kids and keeping the record straight. Parents piecing together their child's day from a group chat.
So we set out to build the one system a school runs on. It had to survive a licensing inspection on Monday and still be the thing a parent opens at pickup on Friday. The director signs the check, but she is not the only one who has to love it: if the teacher will not open it during nap, and the parent will not open it at five, the record is not one record. It is three, and they will disagree by Thursday.
We're a small, deliberate team. We'd rather do one platform exceptionally than ten features adequately, and we measure ourselves against a simple test: did this help a real director on a real Monday morning?
- Three people, one record. The director buys it, the teacher lives in it, and the parent opens it at 5pm. A decision is only right if it holds for all three.
- Trust is the product. We are custodians of children's records. We hold that above any growth metric.
- One system, no silos. The whole point is that everything connects. We don't ship features that don't.
A school running on five apps
Check-in on one, photos on another, billing on a third, extras on a fourth, compliance in a binder. We lived it before we built it.
Built, and onboarding our first schools
Nine modules on one record: attendance to billing to the licensing report, one login. It is built and running today, and we are choosing the founding schools who will shape what comes next.
Deeper, not wider
More integrations, formal certifications including SOC 2, and published results, once our founding schools have a full year of real numbers behind them.
Experienced software people building the back office operations.
The Roster Story team has vast experience with software: building products that hold sensitive records, leading large organizations inside public companies, and years spent making sure customers actually succeed once they sign. We are not educators, and that is the point. Teaching belongs to your teachers, while our job is the operations around them and building the standard that software should have hit years ago. We would rather earn your trust with the product than a wall of headshots.
Come see what we've built.
The best way to understand what we care about is to see the product doing its job.
Help us build the system every school deserves.
One thing, built well: the system a school actually runs on. Check-in, parents, billing, compliance, one record. If that work pulls at you, we would like to meet.
Early, deliberate, close to the work.
Close to the customer
Whoever joins will talk to schools directly. You will ship things a director thanks you for, and hear it straight when you get it wrong.
Craft over churn
Fewer things, done properly. Time to build something you are proud of, not just close a ticket.
Trust as a default
This is children's records. Care, judgment, and doing the quiet right thing matter more here than moving fast and breaking things.
Remote, human, deliberate
Work across time zones, get together when it counts. Meetings are rare; making is constant.
No posted roles. That isn't the same as no room.
We are early enough that the honest answer is: the first few people will define their own jobs. If this is the work you want to do, tell us what you would own and why, and we will take it seriously.
Tell us why this work matters to you.
Skip the cover letter. A few honest answers and a link to your work is plenty.
What happens next
We reply to everyone: a yes, a no, or a "let's talk." No black hole.
If it's a fit, you'll talk directly with the person you'd work with.
We have no posted roles, so tell us what you would own and why. How we work
See Roster Story with your own school.
Tell us a little about your program and we'll set up a 20-minute walkthrough: your roster and your questions on the screen.
Other ways to reach us
hello@rosterstory.com
Reply to any thread and you reach us directly.
This is the sales inbox. Head to Careers to apply.
A reply within one business day, and a demo built around your school.
Sign in to your school's account
Sign in with your email or phone number. Your Roster Story account lives in the app.
Continue to sign inNew to Roster Story? Start a free trial or get a demo.
Start your 7-day free trial.
No sales call needed. This is where a director or owner sets up a school: create it, use it with your own roster, and your annual term only begins the 1st of the following month if you keep it.
Are you a parent? You don't sign up here. If your school already uses Roster Story, it will invite you to sign in. If not, the best thing you can do is ask your director to start a trial.
What happens next
Set up your campus, rooms, and roster in minutes. No card at signup; you only pay if you subscribe, and you approve your exact annual total at checkout first.
Once you're in, grab a time with our team to set it up with you live.
Bring a Brightwheel, Procare, or Lillio export and it imports as-is.
On every plan, a real person replies within one school day.
Privacy, in plain language.
The short version: your school's data belongs to your school, we use it only to run the service, and we never sell it.
Whose data this covers
Schools use Roster Story to manage information about children, families, and staff. In legal terms, your school controls that data and Roster Story processes it on your behalf, under your instructions.
What we collect
- School records you enter: attendance, health and immunization details, teacher observations, enrollment, and billing.
- Account information for the people who use Roster Story: names, roles, and contact details.
- Basic usage data needed to keep the service secure and working, like sign-in activity.
How we use it
We use information only to provide and improve Roster Story for your school, and nothing else. We do not sell personal data, and we do not use children's information for advertising, ever.
Children's information
Records about children are among the most sensitive we hold. Access is limited to the people your school authorizes, custody and privacy restrictions are enforced automatically, and sensitive actions are logged.
Keeping it safe
Data is isolated per school, protected by role-based access controls, and backed up. We design so that only the right people can reach a given record.
Your rights & your data
Your school can access and export its data at any time. When you leave Roster Story, you can take your records with you, and we'll delete what remains on request.
Questions
Reach us at privacy@rosterstory.com and a real person will respond.
Roster Story vs Brightwheel.
Brightwheel is a popular, capable platform, and for plenty of centers it is a fine choice. If you are weighing it against Roster Story, here is where we take a different approach, so you can decide what fits your center. You will not need a sales call to find out what we cost.
A different option, a few deliberate choices.
Our price is on the page
Operate is $4 per student per month and Engage is $2, published right here with the floors and the $599 per-campus cap. You never sit through a quote to learn what a year costs.
Switching is free, and your data comes with you
Your Brightwheel export imports as-is: roster, families, immunizations, and starting balances. Migration and onboarding are included on every plan, and we plan your go-live for about a week out.
Subsidy and CCAP billing is included
Agencies are first-class payers with their own ledgers, split invoices, and attendance-backed claim exports, all in the standard plan. If part of your tuition comes from CCDF, Head Start, or a state voucher, that is built in, not an add-on.
An operations system, not a learning app
Children never have accounts, and nothing is taught through Roster Story. Your teachers teach in the room; we run the office: enrollment, attendance, the record, the bill, and the licensing file.
Leaving is as easy as joining
Cancel with a click before renewal, get your renewal price in writing 60 days ahead, and export everything whenever you want. Your records were never hostages.
One record that grows with you
Add a room, a program, or a campus on the same login. From one classroom to ten campuses, you add students, not systems, and you never re-platform.
This is our honest read of where we differ. Brightwheel's own features and pricing are theirs to describe, and the fairest comparison is both tools with your real roster in front of you. Book a 20-minute walkthrough and bring your Brightwheel export.
Your export imports as-is, free.
Download your data from Brightwheel and we bring it over: roster, families, immunizations, and balances. You preview every import before it lands, so nothing moves until it looks right.
Roster Story vs Procare.
Procare is a long-established, capable platform, and plenty of centers run on it happily. If you are weighing it against Roster Story, here is where we take a different approach, so you can decide what fits your center. You will not need a sales call to find out what we cost.
A different option, a few deliberate choices.
Our price is on the page
Operate is $4 per student per month and Engage is $2, published right here with the floors and the $599 per-campus cap. You never sit through a quote to learn what a year costs.
Switching is free, and your data comes with you
Your Procare export imports as-is: roster, families, immunizations, and starting balances. Migration and onboarding are included on every plan, and we plan your go-live for about a week out.
Subsidy and CCAP billing is included
Agencies are first-class payers with their own ledgers, split invoices, and attendance-backed claim exports, all in the standard plan. If part of your tuition comes from CCDF, Head Start, or a state voucher, that is built in, not an add-on.
An operations system, not a learning app
Children never have accounts, and nothing is taught through Roster Story. Your teachers teach in the room; we run the office: enrollment, attendance, the record, the bill, and the licensing file.
Leaving is as easy as joining
Cancel with a click before renewal, get your renewal price in writing 60 days ahead, and export everything whenever you want. Your records were never hostages.
One record that grows with you
Add a room, a program, or a campus on the same login. From one classroom to ten campuses, you add students, not systems, and you never re-platform.
This is our honest read of where we differ. Procare's own features and pricing are theirs to describe, and the fairest comparison is both tools with your real roster in front of you. Book a 20-minute walkthrough and bring your Procare export.
Your export imports as-is, free.
Download your data from Procare and we bring it over: roster, families, immunizations, and balances. You preview every import before it lands, so nothing moves until it looks right.
Roster Story vs Lillio.
Lillio, formerly HiMama, is a well-liked platform, especially for family communication and daily reports. If you are weighing it against Roster Story, here is where we take a different approach, so you can decide what fits your center. You will not need a sales call to find out what we cost.
A different option, a few deliberate choices.
Our price is on the page
Operate is $4 per student per month and Engage is $2, published right here with the floors and the $599 per-campus cap. You never sit through a quote to learn what a year costs.
Switching is free, and your data comes with you
Your Lillio (formerly HiMama) export imports as-is: roster, families, immunizations, and starting balances. Migration and onboarding are included on every plan, and we plan your go-live for about a week out.
Subsidy and CCAP billing is included
Agencies are first-class payers with their own ledgers, split invoices, and attendance-backed claim exports, all in the standard plan. If part of your tuition comes from CCDF, Head Start, or a state voucher, that is built in, not an add-on.
An operations system, not a learning app
Children never have accounts, and nothing is taught through Roster Story. Your teachers teach in the room; we run the office: enrollment, attendance, the record, the bill, and the licensing file.
Leaving is as easy as joining
Cancel with a click before renewal, get your renewal price in writing 60 days ahead, and export everything whenever you want. Your records were never hostages.
One record that grows with you
Add a room, a program, or a campus on the same login. From one classroom to ten campuses, you add students, not systems, and you never re-platform.
This is our honest read of where we differ. Lillio's own features and pricing are theirs to describe, and the fairest comparison is both tools with your real roster in front of you. Book a 20-minute walkthrough and bring your Lillio export.
Your export imports as-is, free.
Download your data from Lillio and we bring it over: roster, families, immunizations, and balances. You preview every import before it lands, so nothing moves until it looks right.
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